Bonafide Certificate for Indian Students: Types, Samples, & Format
A bonafide certificate is an essential document issued by an educational institution or workplace to certify a person’s association with it. For Indian students aspiring to study abroad, this certificate plays a crucial role in various applications, including student visas, scholarships, and university admissions. It serves as proof of enrollment or employment, confirming that the applicant is a genuine student or employee of the institution.
In this blog, we will explore the importance, format, application process, and sample of a bonafide certificate, ensuring you have all the necessary details to obtain one hassle-free.
- What is a Bonafide Certificate?
- Who is a Bonafide Student/Employee?
- Types of Bonafide Certificate
- How to Get a Bonafide Certificate?
- Application Format for Obtaining a Bonafide Certificate from College
- Application Format for Obtaining a Bonafide Certificate from Employer
- Bonafide Certificate Format for Indian Students
- Key Takeaways by AdmitX
- FAQs
What is a Bonafide Certificate?
A Bonafide Certificate is an official document issued by an academic or professional institution, confirming an individual’s legitimate connection with it. In the case of students, it confirms their enrollment in a particular course or program for a particular duration, whereas for employees, it verifies their tenure of work, position, and role within an organisation.
The purpose of a bonafide certificate is to establish an individual’s identity and association with the institution they were previously connected to for studies or employment. It is submitted to authorities when applying for study abroad programs, scholarships, and a student visa.
Who is a Bonafide Student/Employee?
A bonafide student or employee is someone officially enrolled in an academic institution or working in a professional organisation. A full-time student must meet specific requirements for attendance, coursework, and duration.
Part-time students can also be considered bonafide if they are employed full-time at a recognised organisation. This status applies even during academic breaks, such as summer vacations, and includes students in off-campus or work-study programs.
Types of Bonafide Certificate
Depending on its validation period, a bonafide certificate for an Indian student is divided into 2 types, as discussed below.
Temporary Bonafide Certificate: A temporary bonafide certificate allows Indian students to pursue short-term academic courses and programs in foreign countries. It is valid between 6 months-1 year.
Permanent Bonafide Certificate: A permanent bonafide certificate allows Indian students and professionals to seek employment abroad. It is valid for a longer period of time, particularly 3-5 years.
How to Get a Bonafide Certificate?
The process to obtain a bonafide certificate from a college or professional institution depends on the institution, however, we have listed below a general process and application format.
Visit the Administration Office: Go to your institution’s administrative or registrar’s office.
Fill Out the Application Form: Institutions typically provide a bonafide application form. Fill out the necessary details, including your name, enrollment number, course details, and reason for application.
Attach Required Documents: You may need to submit supporting documents, such as an ID card or enrollment slip.
Pay Any Required Fees: Some institutions charge a small processing fee for issuing the certificate.
Submit the Application: Hand in your application form with any required documents to the designated office.
Collect the Certificate: Once processed, you can collect the certificate from the office. This may take a few hours to several days, depending on the institution.
Application Format for Obtaining a Bonafide Certificate from College
Below, we have provided a general format of application to obtain a bonafide certificate from your college.
College Name
(College Address, Contact Details)
Subject- Application for Bonafide Certificate
To,
The Dean/Director
(College Name)
(College Address)
(Date)
Student Details:
Field | Details |
Full Name | [Enter Name] |
Student ID/Roll No. | [Enter Roll Number] |
Course & Year | [Enter Course & Year] |
Department | [Enter Department Name] |
Date of Admission | [Enter Admission Date] |
Purpose of Bonafide Certificate | [Study Abroad/Scholarship/ID Proof/Other] |
Contact Number | [Enter Phone Number] |
Email ID | [Enter Email] |
Address:
[Enter Residential Address]
Documents Attached (if required):
☐ College ID Card Copy
☐ Fee Receipt Copy
☐ Other (Specify)
Declaration:
I, [Your Name], hereby declare that the above details are true to the best of my knowledge. I request you to kindly issue me a Bonafide Certificate for the above-mentioned purpose.
Signature of Student
(Your Signature)
Application Format for Obtaining a Bonafide Certificate from Employer
Below, we have provided a general format of application to obtain a bonafide certificate from your employer.
Company/Institution Name (Company/Institution Address, Contact Details) Subject- Application for Bonafide Certificate To, Employee Details:
Office Address: [Enter Office Address] Documents Attached (if required): ☐ Employee ID Card Copy Declaration: I, [Your Name], hereby declare that the above details are true to the best of my knowledge. I request you to kindly issue me a Bonafide Certificate for the mentioned purpose. Signature of Employee |
Bonafide Certificate Format for Indian Students
The following table highlights the bonafide certificate format for Indian students desiring to study abroad. Many institutions require students/applicants to provide a format on which they can issue it.
Applicants can simply copy and paste the format onto an A4-sized paper, fill in their details in the placeholders, and submit it to their institution.
| Paper Size | A4 |
| Margins | Leave enough space at the top and bottom on the official letterhead |
| Headers | Institute Name Institute Address Institute Contact Information Date of Issue |
| Footers | Dean/Director’s name and designation, along with university/organisation name Contact information Signature Seal/Stamp |
| Font Type | Times New Roman Non-Italic |
| Font Size | 11-13 |
Bonafide Certificate Format for Students
[Institution Name]
[Institution Address]
[Institution Contact Information] BONAFIDE CERTIFICATE
This is to certify that [Student’s Full Name], son/daughter of [Parent/Guardian’s Name], [Roll No./Enrollment No.], was a bona fide student of [Institution Name] from [Start Year] to [End Year].
His/Her character was exemplary during the period of study..
Authorised Signatory
[Name]
[Designation]
[Institution Name]
[Seal/Stamp]
Bonafide Certificate Format for Employees
[Institution Name]
[Institution Address]
[Institution Contact Information] [Date]
BONAFIDE CERTIFICATE
This is to certify that [Employee’s Full Name] is a bona fide employee of [Institution Name] employed at the position of [Position/Job Role]
He/She is reliable, sincere, and hardworking and bears a good moral character.
Authorised Signatory
[Name]
[Designation]
[Institution Name]
[Seal/Stamp]
Key Takeaways by AdmitX
A bonafide certificate is a legitimate document that is issued by the college or employer with which the applicant is connected for academic or professional purposes. This certificate can be utilised as a proof of identity while applying for studying abroad, scholarships, visa, and employment or when studying abroad.
It contains the vital information of the applicants such as full name, student/employee ID, course and year (for students)/designation and department (for employees), date of admission/joining, institution/company name and address, purpose of the bonafide certificate, duration of association, and contact details.
FAQs
Why is a bonafide certificate needed?
A bonafide certificate is required for various official purposes, such as applying for a student visa, securing a scholarship, obtaining an education loan, or even verifying identity for government and private organisations. It serves as proof of an individual’s association with an institution.
How can a student get a bonafide certificate from college?
Students can obtain a bonafide certificate by submitting a formal application to the college administration, usually addressed to the principal or registrar. The request should include details like name, roll number, course, and the purpose of the certificate. Some colleges may also require supporting documents such as a copy of the student ID.
What details are included in a student bonafide certificate?
A student’s bonafide certificate typically includes the student’s full name, roll number, course details, duration of study, college name, and official seal or signature of the institution’s authority. It may also mention the purpose for which the certificate is issued.
What is the validity of a bonafide certificate?
The validity of a bonafide certificate depends on the issuing institution and the purpose for which it is required. Generally, it is valid for 3 to 12 months, but for purposes like visa applications, universities or embassies may have specific requirements.
Can a bonafide certificate be issued online?
Some institutions allow students and employees to apply for a bonafide certificate through an online portal. However, most organisations still issue a physical copy with an official stamp and signature. It’s best to check with the concerned institution for their specific process.
